Letter of Intent — Free Template for Jobs, School or a Business Purchase
A letter of intent states clearly what you want to pursue — a job, a place in a program, a scholarship or a business deal — and why you're a serious candidate or buyer. Answer the questions below and your letter of intent fills itself in as you type.
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Free to preview[Your full name]
[Your email and phone]
October 15, 2026
[Who you're writing to]
[Their company, school or organization]
Re: Letter of intent — [What you intend to pursue]
Dear [Who you're writing to],
I am writing to formally express my intent to pursue [What you intend to pursue].
[Your background and qualifications]
[Why you want this, and what you'd bring]
Thank you for your time and consideration. I look forward to hearing from you and would welcome the chance to discuss next steps.
Sincerely,
[Your full name]
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Templates for your situation
Each version starts with the right wording for that situation already filled in.
What to do, step by step
Decide what kind of letter of intent you need
A letter of intent can be for a job, a graduate program, a scholarship or a business deal. Read any instructions from the employer, school or seller first, since they may say exactly what to cover.
Fill in the letter
Answer the questions above. State clearly what you're pursuing in the first line, then explain your background and your reasons in specific, concrete terms.
For a business deal, keep it non-binding
If you're proposing to buy a business, list the key terms and keep the non-binding statement in place. Have any deal letter reviewed before you sign it, since some sections of a letter of intent can be binding.
Edit for length and tone
Keep it to one page if you can. Cut general claims and keep specific achievements, numbers and examples.
Send it and follow up
Email it or submit it as instructed, keep a copy, and follow up politely if you don't hear back within a week or two.
What if you don't hear back after sending your letter of intent?
Give it a reasonable amount of time — usually one to two weeks for a job or business letter, and longer for school admissions, which often follow fixed decision dates. Then send a short, polite follow-up restating your interest and asking whether they need anything else from you.
If you still hear nothing, it may simply mean there's no opening right now or the timing isn't right. For a job, keep watching for postings and apply formally when one appears. For a business purchase, the seller may be talking to other buyers; ask whether they're open to discussing terms.
Whatever the outcome, keep your letter on file. A well-written letter of intent can be adapted quickly for the next opportunity, whether that's another employer, another program or another business.
Example letter of intent
A filled-in sample with made-up details, so you can see the finished result.
Daniel Okoye
daniel.okoye@email.com · (303) 555-0187
October 5, 2026
Ms. Ortiz
Halvorsen Foods, Inc.
Re: Letter of intent — the Operations Manager position at Halvorsen Foods
Dear Ms. Ortiz,
I am writing to formally express my intent to pursue the Operations Manager position at Halvorsen Foods.
I have spent seven years in food manufacturing operations, most recently as Production Supervisor at Mesa Valley Foods, where I lead a team of 32 across two shifts. In the past two years, my team cut unplanned downtime by 18 percent and passed every food safety audit without a major finding.
I have followed Halvorsen's expansion into plant-based products and would welcome the chance to help scale production while keeping quality and safety standards high. I am especially interested in the new Aurora facility, and I have experience bringing a new production line online from installation to full output.
I am available to meet at your convenience and could start as early as December 1.
Thank you for your time and consideration. I look forward to hearing from you and would welcome the chance to discuss next steps.
Sincerely,
Daniel Okoye
Frequently asked questions
What is a letter of intent?
It's a letter stating that you intend to pursue something specific — a job, admission to a program, a scholarship or a business transaction — and explaining why. For jobs and schools it works like a focused cover letter. In business, it outlines proposed deal terms before a final agreement.
Is a letter of intent legally binding?
Letters of intent for jobs or school aren't contracts. Business letters of intent are usually meant to be non-binding, but some sections, such as confidentiality or exclusivity, can be binding depending on the wording. That's why this template states clearly that a business letter is non-binding.
How is a letter of intent different from a cover letter?
A cover letter usually accompanies an application for a specific advertised job. A letter of intent is often broader: it may express intent to join a company, enter a program or complete a deal, sometimes before a formal application or opening exists.
How long should a letter of intent be?
For a job or scholarship, aim for one page. Graduate programs sometimes ask for longer statements with a specific word count, so follow their instructions. A business letter of intent may be longer if it lists several deal terms.
What's the difference between a letter of intent and a letter of interest?
A letter of interest asks about possible opportunities, often when no job is posted. A letter of intent is usually more definite, stating that you plan to apply, accept or proceed with something specific.
FairLetter is not a law firm and does not provide legal advice. Letters are templates you customize and send yourself.