Two Weeks Notice Letter — Free Template & Generator
Giving two weeks' notice in writing confirms your last day, shows respect for your team and helps you leave on good terms. Answer the questions below and your two weeks notice letter fills itself in as you type.
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October 15, 2026
[Who the letter is to (usually your manager or supervisor)]
[Employer (company, store or family name)]
Re: Two weeks' notice from [Your full name]
Dear [Who the letter is to (usually your manager or supervisor)],
Please accept this letter as my two weeks' notice of resignation from my position as [Your job title or position] with [Employer (company, store or family name)]. My last day of work will be [Your last day of work].
Until then, I will continue to carry out my duties and work my scheduled hours.
I am happy to help with the transition, whether that means finishing open tasks, writing down how I do my job or helping train my replacement.
Thank you for the opportunity to work with [Employer (company, store or family name)]. I appreciate everything I have learned here.
Sincerely,
[Your full name]
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Templates for your situation
Each version starts with the right wording for that situation already filled in.
What to do, step by step
Work out your last day
Count two weeks from the day you'll hand in the letter. If you work shifts, check the posted schedule so your last day matches a shift you're actually working.
Talk to your manager
Tell your manager in person or by phone if you can, then hand over or email the letter the same day. It's more respectful than letting them find out from paperwork.
Fill in your letter
Answer the questions above. Keep it brief and positive. A reason is optional, and a short thank-you goes a long way.
Offer to help with the handover
Mention one or two specific ways you'll help, like training a replacement or writing down your routines. It makes you more likely to get a good reference.
Keep a copy and ask about final pay
Save a copy of the letter and the date you gave it. Ask HR or your manager when you'll get your final paycheck and what happens to unused paid time off and benefits.
What if your employer tells you to leave before the two weeks are up?
Most US jobs are at will, so an employer can accept your notice and ask you to leave right away. Some pay you through the two weeks anyway; others don't. Ask how your final paycheck and any unused paid time off will be handled, and get the answer in writing.
If your manager doesn't respond to the letter, follow up with a short email confirming your last day. That gives you a dated record that you gave proper notice, which can matter for references and rehire eligibility.
If you're asked to stay longer than two weeks, you can agree, decline politely or offer limited help, such as answering questions by phone. Don't feel pressured to change plans with your new employer.
Example two weeks notice letter
A filled-in sample with made-up details, so you can see the finished result.
Marcus Bell
October 5, 2026
Tanya Brooks
Greenleaf Grocery
Re: Two weeks' notice from Marcus Bell
Dear Tanya Brooks,
Please accept this letter as my two weeks' notice of resignation from my position as Shift Supervisor with Greenleaf Grocery. My last day of work will be October 19, 2026.
I have accepted a position with another company.
I will continue to work all of my scheduled shifts through my last day, and I can pick up extra hours if the team needs coverage.
I am glad to help train my replacement and write up the opening and closing checklists I use.
Thank you for giving me the chance to grow from cashier to shift supervisor over the past three years. I have really enjoyed working with this team.
Please send any final paperwork or questions to marcus.bell@email.com.
Sincerely,
Marcus Bell
Frequently asked questions
Is two weeks' notice required by law?
For most US jobs, no. Employment is usually at will, so either side can end it at any time. Two weeks is a professional courtesy that helps your employer plan and keeps you in good standing for references and rehire. A contract, union agreement or company policy may ask for a specific notice period, so check yours.
Do the two weeks start the day I hand in my letter?
Generally, yes. Your notice period starts when your employer receives it, so the last day is usually two weeks from that date. If you work shifts, pick a last day you're actually scheduled. Put the exact date in your letter so there's no confusion.
Should I give two weeks' notice in person or by email?
Ideally both. Tell your manager in person or by phone, then send the letter by email or hand over a printed copy so there's a written record. If your manager is hard to reach, email is fine on its own and gives you a time stamp.
Can I take paid time off during my two weeks' notice?
Sometimes. Some employers allow it, while others restrict time off during a notice period or don't count it toward your notice. Check your handbook and ask your manager before you plan it. Whether unused paid time off is paid out depends on your state and your employer's policy.
What should I not put in a two weeks notice letter?
Skip complaints about coworkers, pay or management, and don't criticize the company. The letter may go into your personnel file and be read by future reference checkers. If you have serious concerns, raise them separately in an exit interview or with HR.
FairLetter is not a law firm and does not provide legal advice. Letters are templates you customize and send yourself.