Resignation Letter Due to Relocation — Free Template
A move is one of the easiest reasons to explain in a resignation letter: it's neutral, it has nothing to do with your employer, and it often comes with plenty of notice. This template helps you resign due to relocation while leaving room to discuss remote work if you'd like to.
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October 15, 2026
[Who the letter is to (usually your manager)]
[Company or organization]
Re: Resignation of [Your full name]
Dear [Who the letter is to (usually your manager)],
Please accept this letter as formal notice that I am resigning from my position as [Your job title] at [Company or organization]. [How much notice you're giving], and my last day of work will be [Your last day of work].
I am relocating to a new city.
I will do what I can to make this transition as smooth as possible, including wrapping up my open work and handing over my responsibilities.
Thank you for the opportunities and support I have received during my time at [Company or organization].
I wish you and everyone at [Company or organization] continued success.
Sincerely,
[Your full name]
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Ask about remote work first
If you like your job, consider asking your manager whether you could keep it remotely or move to an office near your new home before you resign. Some employers would rather keep a good employee than hire a new one.
If remote work isn't possible, mention in your letter that you'd be happy to help remotely for a short time after you move. It's a generous offer that also keeps the door open.
Plan your last day around the move
Moves often come with a known date, so give as much notice as you can. Pick a last day that leaves you a few days to pack and travel. Four weeks' notice or more is appreciated when you know well in advance.
Ask HR how your benefits end, whether your final paycheck can be deposited directly, and where to send your tax forms. Give them your new address once you have it.
Staying connected after the move
A relocation resignation is one of the easiest to leave on great terms, so make the most of it. Include a personal email in the letter, connect with colleagues on professional networks before you go, and ask your manager whether they'd be willing to be a reference for jobs in your new city. A strong reference from a recent employer can make a job search after a move much easier.
What to do, step by step
Tell your manager first
If you can, tell your manager in person or on a call before you send anything. The letter then confirms the conversation in writing instead of breaking the news.
Check your notice period
Look at your offer letter, contract or employee handbook. Two weeks is the usual courtesy in the US, but some roles ask for more, and leaving with the expected notice keeps you eligible for rehire.
Fill in your letter
Answer the questions above. Keep it short and positive: your title, your last day, a brief reason if you want to give one, and a thank-you.
Offer a smooth handover
List the one or two concrete things you'll do before you go, such as finishing a project, writing handover notes or training a replacement. It is the part managers remember.
Send it and keep a copy
Email it to your manager, copy HR if your company expects that, and save a copy for your records. Ask HR about your final paycheck, unused vacation and benefits.
What if your employer asks you to stay longer or leave sooner?
If your manager asks you to stay past your last day, you can say yes, say no, or offer a middle ground such as a few hours of remote help. Whatever you agree, confirm it in a short email so there's no confusion about your end date or pay.
Some employers accept a resignation and ask you to leave right away. In most US states employment is at will, so this is allowed, but many companies still pay out the notice period. Ask HR how your final pay, unused vacation and benefits will be handled.
If you receive a counteroffer, take a day to think it over. Remember the reasons you decided to leave, and if you turn it down, do it politely and in writing so the relationship stays positive.
Example resignation letter due to relocation
A filled-in sample with made-up details, so you can see the finished result.
Jordan Ellis
October 5, 2026
Dana Whitfield
Brightline Logistics
Re: Resignation of Jordan Ellis
Dear Dana Whitfield,
Please accept this letter as formal notice that I am resigning from my position as Senior Marketing Coordinator at Brightline Logistics. I am giving four weeks' notice, and my last day of work will be November 2, 2026.
I am relocating to a new city.
Before I move, I will document my processes and introduce my replacement to our regional partners. I would also be glad to help remotely for a short period if that would be useful.
Thank you for four wonderful years. Leaving this team is the hardest part of the move.
After I leave, you can reach me at jordan.ellis@email.com.
I wish you and everyone at Brightline Logistics continued success.
Sincerely,
Jordan Ellis
Frequently asked questions
Should I mention where I'm moving in my resignation letter?
It's optional. Saying you're relocating is enough. You can share where you're going in conversation, especially if you're open to remote work or a transfer to another office.
How much notice should I give if I'm relocating?
As much as is practical. Two weeks is the minimum courtesy, but if you know about the move a month or more ahead, giving more notice helps your employer and strengthens your references.
Can I ask for a transfer instead of resigning?
Yes. If your company has offices or remote roles where you're moving, ask your manager or HR about a transfer before you resign. If it doesn't work out, you can still send this letter.
How long should a resignation letter be?
Short. Three or four brief paragraphs on a single page is plenty: that you're resigning, your last day, an offer to help with the transition and a thank-you. A resignation letter goes into your personnel file, so it isn't the place for complaints or a long explanation.
Do I have to give a reason for resigning?
No. You can simply say you are resigning and give your last day. Many people add a short, neutral reason such as a new opportunity, relocation or family reasons. If you'd rather keep it private, a line like saying it's the right time to move on is perfectly professional.
FairLetter is not a law firm and does not provide legal advice. Letters are templates you customize and send yourself.