Letter of Interest for an Internal Position — Free Template
Applying for a job inside your own company is different from applying elsewhere. The hiring manager may already know you, your current manager will likely hear about it, and your track record at the company is your biggest strength. A letter of interest for an internal position should build on that history and show you've thought about the move carefully.
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[Your email and phone]
October 15, 2026
[Who you're writing to]
[Company or organization]
Re: Letter of interest — [The kind of role you're interested in]
Dear [Who you're writing to],
I am writing to express my interest in [The kind of role you're interested in] at [Company or organization].
[Your background and strongest skills]
[Why this organization]
I have attached my resume for your review. I would welcome the opportunity to talk about how I could contribute to [Company or organization], and I would be grateful for any guidance on current or upcoming openings.
Thank you for your time and consideration.
Sincerely,
[Your full name]
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Tell your manager first
Before you send the letter, talk to your current manager. Hearing about it from the hiring manager first can damage trust, while a heads-up usually earns support. Many companies require or expect this anyway; check your internal job posting policy.
It helps to mention in the letter that your manager knows you're applying. It shows professionalism and reassures the hiring manager that the move won't cause friction.
Use what you know about the company
You have an advantage outside candidates don't: real knowledge of how the company works. Mention specific projects, teams and results the hiring manager may recognize, and explain how your experience prepares you for the new role.
Don't assume the hiring manager knows your work. Even if you've met, spell out your achievements as clearly as you would for an outside employer.
What to do, step by step
Research the organization
Learn what the company does, where it's growing and what kinds of roles it hires for. Find the right person to write to — often a hiring manager or department head rather than a general inbox.
Fill in your letter
Answer the questions above. Be specific about the type of role you want, your strongest relevant experience, and why this organization in particular.
Keep it to one page
A letter of interest should be short enough to read in a minute. Lead with your strongest point and cut anything that doesn't support it.
Attach your resume
Send your resume with the letter, as a PDF if you're emailing. Use a clear subject line, such as Letter of interest — project coordination.
Follow up once
If you haven't heard back in one to two weeks, send a short, friendly follow-up. Then leave it, and keep an eye on the company's job postings.
What if the company doesn't reply to your letter of interest?
Silence is common and usually doesn't mean a no. Hiring managers are busy, and if there's no opening, they may simply file your letter. Send one polite follow-up about a week or two later, restating your interest in a couple of sentences.
If there's still no reply, try a different route: connect with someone at the company on a professional networking site, attend an event they host, or ask a mutual contact for an introduction. Personal connections often get a response when a cold letter doesn't.
Keep watching the organization's careers page. When a relevant job is posted, apply formally and mention that you wrote earlier. Showing sustained interest can help your application stand out.
Example letter of interest for internal position
A filled-in sample with made-up details, so you can see the finished result.
Sofia Martinez
sofia.martinez@email.com · (512) 555-0163
October 5, 2026
Ms. Alvarez
Greenleaf Renewable Energy
Re: Letter of interest — the open Operations Team Lead position
Dear Ms. Alvarez,
I am writing to express my interest in the open Operations Team Lead position at Greenleaf Renewable Energy. I saw the posting on our internal careers page, and I have already let my manager, Tom Reyes, know that I am applying.
I have worked at Greenleaf for three years as a Project Coordinator on the community solar team. During that time I have coordinated 22 installations, trained four new coordinators, and helped design the scheduling process the operations team now uses.
I would like to take on a leadership role and build on what I have learned about how our field and office teams work together. I know many of the operations staff already and understand the challenges they face during our busy spring season.
I am available for a call any weekday and could start within four weeks.
I have attached my resume for your review. I would welcome the opportunity to talk about how I could contribute to Greenleaf Renewable Energy, and I would be grateful for any guidance on current or upcoming openings.
Thank you for your time and consideration.
Sincerely,
Sofia Martinez
Frequently asked questions
Do I need a letter for an internal job application?
Not always, but it helps. Even when a company only asks for an internal application form, a short letter lets you explain why you want the move and what you'd bring, which a form often can't.
What if I don't get the internal position?
Thank the hiring manager, ask for feedback on what would make you a stronger candidate next time, and keep doing good work in your current role. How you handle a no is often remembered when the next opening comes up.
Should I mention a pay increase in an internal application?
Usually not in the letter. Pay for an internal move is normally discussed once you're offered the role. If the posting lists a salary range, you can raise it then.
Is it awkward to compete with coworkers for the same role?
It can be, but it's normal. Focus your letter on your own experience rather than comparing yourself to others, and stay supportive of colleagues whatever the outcome.
What is a letter of interest?
It's a letter you send to an employer you'd like to work for, explaining who you are, what kind of role you're interested in and why you're drawn to them. It's often sent when no matching job is posted, as a way to get on the employer's radar.
How is a letter of interest different from a cover letter?
A cover letter responds to a specific job posting. A letter of interest is broader and proactive, asking about opportunities that may not be advertised yet. Both should be tailored to the employer and kept to one page.
FairLetter is not a law firm and does not provide legal advice. Letters are templates you customize and send yourself.