Thank You Email After Interview — Free Template & Subject Lines

Use a subject line that's easy to recognize, like Thank you — Marketing Coordinator interview, or Thank you for today's conversation. Avoid vague subjects like Following up, which can get lost among other messages.

When you copy the letter into an email, you can drop the address block and date at the top; the email itself carries that information. Keep the greeting, the body and your name, and add your phone number under your name.

Aim for 100 to 200 words. Interviewers often read thank-you emails between meetings, so short paragraphs work best. Mention one specific thing you talked about, connect it to your experience in a sentence or two, and close warmly.

Write a separate email to each interviewer rather than one group message. Small differences — referring to the question each person asked or the topic you discussed with them — show you were paying attention.

Send it the same day or the next morning. If you interviewed late on a Friday, sending it that evening or first thing Monday are both fine.

Double-check the email address. Using the address from the interview invitation or the interviewer's business card avoids a thank-you that never arrives.

Hiring often takes longer than expected. If the interviewer gave you a timeline, wait until it passes, plus a few business days. If not, a week to ten days after the interview is a reasonable time to follow up.

Keep your follow-up short and positive: restate your interest, ask whether there's an update on the timeline, and offer to provide anything else they need. One or two follow-ups is plenty; more can start to feel like pressure.

Keep applying elsewhere while you wait. If you get another offer, it's fine to let this employer know politely and ask whether they can share where you stand. A gracious approach keeps the door open even if this role doesn't work out.